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The Hosptial for Sick Children Informed Constent

Date of publication: June 2 2021, 05:26


Project Title

Accommodation to include students with disability in placement sites (AcTinSite): An interdisciplinary toolbox

Principle Investigators

Bonnie Fleming-Caroll – Associate Chief, Nursing & Interprofessional Education, SickKids Learning Institute
Iris Epstein, Assistant Professor,School of Nursing, Faculty of Health, York University
Lindsay Stephens, Assistant Professor, University of Toronto, Geography
Nastaran Dadashi, Professor, George Brown College, Design
Melanie Baljko, Associate Professor, York University, Engineering
Paula Mastrilli, Chair George Brown College, Nursing
Nazilla Khanlou– Chair Women Mental Health York University
Maria Parzanese, Nursing Education Lead, Sunnybrook
Karen Swartz, Associate Director, Student Accessibility Services, York University


You are being asked to take part in a multi-centre study involving both staff (n-15-25) and students (n-30) at 2 hospitals and 3 academic institutions in Toronto. The overall goal of this project is to enhance the learning experiences of students with disabilities in health care clinical placement as a mean to increase the diversity equity and inclusion of health professional education in practice. We will adopt a multidisciplinary approach and will explore (phase 1); design and develop (phase 2); implement (phase 3) evaluate and disseminate (phase 4) to improve communication, connectivity and knowledge and consequently shift the social and cultural about disability in clinical practice. Study results will be available in early 2023 and will be disseminated through workshops, social media and academic papers. If you are interested a weblink describing the study and summarizing the results will be emailed to you.  Participants are under no obligation to participate and are free to withdraw at any time.

Sponsor: York University

This research has been approved by the Human Participants Review Subcommittee (HPRC) of York University for compliance with York University Senate Ethics policy. 

Purpose of the Study

You are being asked to take part in Phase 2. In this phase, we are aiming to have a total of 24 participants.  There will be three teams consisting of eight participants (8×3=24). Each team will include students who identify with disability; clinical instructors; clinical placement management and educational leaders. Each participants team will also include 3-4 members of the research team such as (1) a  technical support person; (2) a note taker who will audio/video record conversation and team members interactions and keep the time and (2) an observer and (3) a facilitator. The purpose of phase 2 is to design, develop, and evaluate an interdisciplinary resource toolboxto support students who identify with disability, clinical instructors and preceptors before, during and after placements experiences. 

What You will be Asked to Do in the Study?

If you consent to be part of this study, you will be asked to participate in a 3-day workshop to explore design options and help identify tools and resources. Each daily session will be done (online) and will take up to 4 hours a day. During each session the following will be done: 

  • Demographic Survey completion: day 1 only
  • Online (zoom or TEAM video conferencing platform) workshop . You will be in a team group of up to 3-4  members etc. 
  • Each team will be given a charrette handbook in advance (a 4-5 days before). This guide will include an agenda, example of scenarios to be discussed during the event, possible tools that team members can use during the event and desired deliverables (e.g., small tasks to complete).
  • Participants will be asked to create resources and solutions to challenging scenarios collaboratively.
  • During the workshop session the research team will collect data such as processual artifacts (i.e., sketches, doodles) and conduct both observation and informal interviews during the events. 
  • The small group (3-4 members) interaction will be video recorded using zoom video conferencing to also understand how group members interacted and solved the challenging scenario they received. Data that is collected with personal identifiers (eg video) will be securely stored in a password protected format and identifiers will be removed and data will be anonymized before it is used or published beyond the research team. All video recording be destroyed after analysis.  


There is no cost to you for taking part of this study. There is no direct compensation but you will receive an $80.00 gift card honorarium. You will still be entitled to receive compensation, should you choose to withdraw from the study.

Voluntary Participation

Participation in this study is completely voluntary and any questions you do not feel comfortable answering, you do not have to respond to. 

Risks and Discomforts

When describing experiences, some participants might share negative feelings and experience discomfort. If you feel uncomfortable or become tired, you can take a break whenever you want. If necessary we will connect you with counsellors at the Students Accessibility Services (SAS) for more support.  The workshop guide will also include resources to support participants if they decide not to use the SAS services.

Withdrawal from Study

You can stop participating in the study anytime and for any reason and it will not have a negative effect on your future relations with the research team, York University or clinical institutions.  You will still be entitled to receive compensation should you choose to withdraw from the study. In the event that you withdraw from the study, you can request that all associated data collected from you will be immediately destroyed wherever possible.  

Confidentiality and Privacy

  • The workshop is confidential and any identifying information you provide in your responses will be removed for confidentiality reasons and will not be found in the transcripts, research results or dissemination. The data will be destroyed by March 30 2024 a year after the conclusion of the study. 
  • Your name will not be identified in any records or outputs such as reports or presentations that may arise from this study. Your name will never be used in connection with any of the data we collect. 
  • Your participation in the study will not affect work evaluations (for employees) or student evaluations. 
  • Your signature below indicates that any of the information attained from you can be used in an article or lecture as long as identifiable information is not revealed. 
  • The research team will collect data such as processual artifacts (i.e., sketches, doodles) and conduct both observation and informal interviews during the events. The data and recordings will be stored in a protected folder in a double locked system that only the principal investigators will have access to. Your confidentiality will be maintained to the extent allowed by law.

Limits of Confidentiality

  • If you contact the researcher, your email will not be linked in any way to the workshop responses. Your email will only be used to respond to your questions about the research.
  • Identifying information collected from you for the purposes of conducting the workshop or which arise during the workshop will be removed and kept separately from the data itself and will not be shared beyond the research team or in any dissemination processes.
  • If you share any information with the research team that could indicate that you are at risk of imminent harm to yourself or others; if you disclose current abuse of a minor; or the abuse of yourself or another individual by a regulated health professional, the researchers have a professional duty to break confidentiality and report the information to legal authorities. 
  • Note that zoom video conferencing will be used. Your Internet Protocol (IP) address can be tracked through zoom however, the research team will not be collecting this information. 
  • In addition, when researchers use the internet to transmit or receive participant data, they should be aware that while in transmission, data may be subject to access by third parties as a result of various security legislation now in place in many countries. REB and regulatory authorities will also have access to the data for purposes of monitoring. 
  • The research team will be recording (audio sometime video) some of the zoom sessions for research and education. These recordings will be stored in a secured password protected folder and only the research team will have access to this recording. After the study we will discard all recording materials permanently. 


There is no direct benefit to you. Your participation will facilitate an improved understanding of how to support communication about accommodation with students who identify with a disability in placement. Your participation will inform the development of a resource toolbox that will be disseminated to individual students, instructors, preceptors and institutions.


The study is funded by The Social Sciences and Humanities Research Council (SSHRC) Insight.

Conflict of Interest

The investigators have no conflict of interest to declare.


Project Title: Accommodation To include students with disability in placement Sites (AcTinSite): An interdisciplinary toolbox         

Questions or concerns

If you have any questions or concerns about the research in general or about your role in the study, please feel free to contact the principal investigator.

Bonnie Fleming-Caroll 
Associate Chief, Nursing & Interprofessional Education, SickKids Learning Institute
416 813 8201

Legal Rights and Signatures

You will receive a copy of this informed consent if requested. You are not waiving any of your legal rights by signing this form. Your signature below indicates that you agree to participate in this study. 

This research has been reviewed by the Human Participants in Research Committee, York University’s Ethics Review Board and approved the protocol for compliance with Senate ethics policy. If you have any questions about this process, or about your rights as a participant in the study, please contact the Manager of Research Ethics for York University at the Office of Research Ethics, 5th Floor Kaneff Tower, York University (416-736-5914).